Project Coordinator

Published February 24, 2022
Locations Asia PacificSouth AsiaSouth East Asia

TERMS OF REFERENCE:

Functional Title: Project Coordinator

Location: Remote

Period: Feb – August

Duration of Contract: 7 Months

Reports to: APTN Executive Director/ Program Manager

Background

Regional networks are fundamental to achieving the meaningful participation of people living with HIV and Key Populations (KPs) as set out in the GIPA Principle including regional efforts to end AIDS. This includes playing the key role in supporting the development of country-level networks, leadership, driving research and increasing access, affordability, availability, and quality of community-led services. This has become ever more important with the increased vulnerabilities experienced by KPs, driven by the COVID-19 pandemic. During the COVID-19 pandemic we were frequently being called upon by bilateral and multilateral organizations to identify the needs of our communities and provide recommendations on a practical and doable response. To ensure we continue this with maximum impact across all KP groups, we aim to collaboratively develop a focussed, targeted, robust and joint strategy across all regional networks in the region.

A small grant will be provided to 7 regional networks to support APTN in the development of joint strategic priorities and then determine how existing programs and new programs fit under its joint strategy. This grant is to determine the synergy between each regional network for sustainable collaboration across the networks and how each network programs and projects would support their strategic mission from an intersectional lens to establish a coordination mechanism. It is also aimed to redefine a structure where decision-making for joint network partnerships and engagement are centered in full autonomy of each network based on their knowledge and experience with the aim and commitment to the UNAIDS Fast-Track strategy to end the AIDS epidemic by 2030 and the Sustainable Development Goals at local, national and global scales. The sub-grantees must meet the eligibility of; a) regional network; b) work with key populations; and c) have demonstrated work in the HIV/ AIDS response. APTN Project Coordinator will hold monthly calls with the partners and complete a project update report. Sub-grantees are expected to provide a report at the end of the project documenting the work that they have carried out under the grant.

Envisioned results:
In recognising the need to work differently, cohesively and in partnership with each other, a joint response will result in a sustained, impactful and intersectional movement with the power to influence and lead the mandate on responding to the needs of all ISPs in the region across the global, regional and country levels. It will further strengthen our ability to work closely with country partners, so that no one is left behind.

Position Summary:

The Project Coordinator will lead and initiate this through a stepwise process, including the coordination of a synthesis report, reviewing the critical achievements of the network (joint and individual) from 2016 till 2021; an analysis of the value addition and impact of Regional Networks in country, regional and global level; financing strategies of each network; a joint work plan and communications strategy with indicators and a MEL framework. The coordinator role is to support our consortium to develop a joint proposal, agreed on by all networks around which to mobilise resources for joint work. The coordinator is responsible for the implementation of the project and all internal and external reporting requirements. The appointee reports to the consortium members on project matters and APTN secretariat for all legal and budget matters.

Main activities under the project:

  1. Develop a coordinating mechanism between all regional networks and a MOU.
  2. Initiate, organize and plan for partners inception, mid and end of project meeting.
  3. Carry out periodic meetings and provide updates to regional partners
  4. Coordinate the development of:
    4.1.  Stocktake: Value and impact of Regional Networks (sub grantees) in country, regional and global level on; financing, access to services, policy advancement, enabling environment and IP issues; and RNs impact on GF funded projects. We will undergo a 3 month stock take of the value and impact of Regional Networks in country, regional and global level on; financing, access to services, policy advancement, enabling environment and IP issues; RNs impact on GF funded project for key populations, including sex workers, people who use drugs, PLHIV, young people, Transgender and men who have sex with men. These regional network membership and coverage have intersectionality with the trans populations in their programmes.
    4.2.  Stocktake report documenting value with graphics and illustrations. The report is aimed at documenting and highlighting the roles of RNs in the HIV/ AIDS response. This report will be placed on the project online depository page and disseminated in an online campaign.
    4.3.  Review sub-grantees CLM and produce a joint CLM tool. We will develop a joint CLM tool that is an extension of the key populations current CLM framework. This process will start with a review and informant interview with the Asia Pacific key populations regional networks on their framework.
    4.4.  Collate contents and information for an online depository of the project, including CLM tools and external project report of the sub-grantees who will share contents and their CLM tool that will be made available in an online depository of the project. APTN will develop an online page to host information about the project, the tools developed and an end of project external report that captures the learnings and case studies. This online depository is to increase access to intellectual property for other national groups to adapt based on their national needs and to reduce duplicated efforts and resources.
    4.5.  Design and develop an online depository of the project, including CLM tools and external project report of the sub-grantees. APTN will develop an online page to host information about the project, the tools developed and an end of project external report that captures the learnings and case studies. This online depository is to increase access to intellectual property for other national groups to adapt based on their national needs and to reduce duplicated efforts and resources.
    4.6.  Developed financing strategies of each network (dual impacts of HIV and COVID). This strategy is aimed to develop a sustainable finance mobilization plan for the networks to work closely together towards ending AIDS and to increase resources for the networks to limited resources to serve a diverse population separated by national borders, time zones and languages.
    4.7.  Conceptualize, design, and implement a joint campaign targeted at increasing funding support for Regional Networks. The campaign will highlight best practices in responding to the pandemic including the impact and value of RNs. This campaign will symbolize the solidarity of the regional networks through a concerted effort and increase the visibility and profile of the network’s role on the National, Regional and Global level. This campaign is targeting stakeholders and funders working on HIV response.
    4.8.  Develop a guide to understanding and engagement in national and local government humanitarian and disaster preparedness, management, and recovery processes. For external publishing with recommendations. This guide is aimed to serve as a reference document for humanitarian actors and funders on the actions undertaken by the Regional networks in disaster preparedness, management, and recovery processes. It is also intended to serve as an advocacy tool for national groups in advocating with their government in the inclusion of Key Populations in humanitarian and disaster response.
    4.9.  Coordinate the small grant allocation provided to 7 regional networks to support APTN in the development of joint strategic priorities and then determine how existing programs and new programs fit under its joint strategy. This grant is to determine the synergy between each regional network for sustainable collaboration across the networks and how each network programs and projects would support each network’s strategic mission from an intersectional lens to establish a coordination mechanism; to redefine a structure where decisions-making for joint network partnerships and engagement are centered in full autonomy of each network based on their knowledge, experience with the aim and commitment to UNAIDS Fast-Track strategy to end the AIDS epidemic by 2030 and the Sustainable Development Goals at local, national and global scales.

Results/Expected Output:

  • In close coordination with the interested parties ensures the implementation of the Project.
  • Guarantee the proper financial implementation of the Project resources under the guidelines of APTN.
  • Ensures the completion and validation of data collected.
  • Prepare timely reports on the implementation of the activities related to the Project
  • Donor reports prepared following APTN and donor guidelines.
  • Documents for knowledge management.
  • Competencies Prerequisite:
  • Ability to identify issues, analyze and participate in the resolution of issues/problems;
  • Ability to conduct data collection using various methods and tools;
  • Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities;
  • Shows pride in work and in achievements;
  • Ability to work with people with different genders, sexual orientation, race, nationalities, ages, religions, cultures, etc.;
  • Demonstrates professional competence and mastery of subject matter;
  • Conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
  • Shows persistence when faced with difficult problems or challenges;
  • Takes responsibility for incorporating gender perspectives and ensuring the equal participation of it in all areas of work.
  • Excellent organizational and planning skills;
  • Very strong communication and interpersonal skills, demonstrated ability to build trust;
  • Ability to empower others and to manage their performance;
  • Demonstrated ability to work effectively in teams, delivering through and with others;
  • Ability to work in a fast-paced, diverse and cultural environment
  • Ability to take informed decisions in conflicting situations
  • Ability to build cohesive working relations with all regional network representative
  • Leadership and management of the subject matter

Required Skills and Qualification
– Education: Master’s degree in social sciences or related field.
– Representative of the community of key populations groups with the relevant experiences without the required education qualifications will be considered Experience:
– Must have at least 7 years of experience working directly with women and girls, transgender people, youths, sex workers, gay men and men who have sex with men, people using drugs and people living with HIV.
– Should be well versed with the changing regional dynamics in the context of HIV and KP groups.
– Documented working experience with the regional networks will be an advantage
– Minimum of 7 years of relevant experience in project management with at least three years direct involvement in grant management responsibilities
– Ability to communicate effectively, verbally and in writing with a wide range of people within Community, Governments, donors, and UN agencies;
– Hard-working and ability to deliver on conflicting demands within tight deadlines;
– Knowledge of using online tools such as google suite, Asana, Monday.com would be an advantage.
– Able to handle confidential and sensitive issues in a responsible manner.
– Experience in finance management, performance, budget monitoring and tracking
– Competence in other languages spoken in the Asia Pacific region is a strong asset
– Experience working transnationally across diverse geographies, cultural contexts and languages
– Programmatic experience supporting key populations
– Leadership and cultural adaptation

Language Requirements:
– Fluent in written and spoken English is a must
– Working knowledge of any language spoken in South East Asia and South Asia will be considered an asset Organization Competencies
–  Promote the vision, mission, and strategic goals of APTN
–  Display cultural, gender, religion, race, nationality and age sensitivity and adaptability
–  Integrity, professionalism, and respect for diversity

How to Apply?
Please send a plan of execution with timeline, CV and samples of work to apply@weareaptn.org with subject title: “Application: Project Coordinator” by 11 March 2022.